Theatre Administrator

Theatre Administrator | Permanent | Part Time | 30 Hours | Sheffield | Weekdays | Competitive Salary

Spire Claremont is looking to recruit a Theatre Administratorto join their warm and friendly team on a part time permanent basis working 30 hours per week.

Spire Claremont Hospital has provided first-class independent healthcare at the heart of the South Yorkshire community since 1953. Our hospital is situated among beautifully landscaped grounds in Crosspool, Sheffield and it is situated 3 miles (about 20 minutes) to the south west of Sheffield city centre.

Claremont Hospital has 42 beds, three laminar flow theatres, 13 consulting rooms, a static MRI and CT scanner, and plain and digital X-ray. The hospital provides surgery and outpatients with diagnostic imaging services.

Contract Type: Permanent - 30 Hours per week

Job Purpose:

To provide the highest standards of personal service to patients and staff in all departments.

Duties and Responsibilities:

• Liaise with the Theatre Manager, Ward Manager, Pre-Assessment and People Support Centre along with the Capacity Manager to ensure effective communication and collaboration between departments
• To review all booking forms and allocate theatre space based on theatre sessions and bed capacity
• To actively offer theatre availability to consultants and secretaries
• Forward plan the utilisation of theatre time by working closely with the Theatre Manager, Ward Manager and emailing consultants with available theatre sessions
• To proactively respond to cancellations, liaising with the Theatre Manager, Ward Manager and POA Lead to safely backfill theatre space
• To liaise with consultants and their secretaries regarding booking information and to inform consultants of any additional information required
• To update and amend any changes in bookings as and when required
• To review equipment requests from the booking form with the theatre team to confirm availability of equipment
• To develop and manage processes for coordinating bed availability, utilising the SAP bed management system and take a pro-active approach to maximise bed utilisation within the given guidelines and capacity constraints
• Continuously monitor hospital admissions, discharges and patient movement within the hospital and handle queries relating to admissions and bed availability
• Alongside Utilisation Manager, lead a weekly theatre planning meeting to ensure theatre lists and bed planning links in with ward capacity
• Ensure that patient and hospital confidentiality is always maintained
• Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post

Who we're looking for:

• Previous Experience of working in a similar capacity in a private hospital is essential
• You must be proficient and confident in making independent decisions and effectively engaging with the senior management
• An accurate approach when working to strict deadlines and a confidence when delivering information to key personnel
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office, particular Outlook and Outlook Calendars, Word, Excel
• Confident, Enthusiastic, self-motivated, able to prioritise and work accurately under pressure with sound numerical and analytical ability and attention to detail
• Ability to work independently and as part of a team
• Excellent time management and good organisational skills

Benefits

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• 'Spire for you' reward platform - discount and cashback for over 1000 retailers
• Private medical insurance
• Life assurance
• Health Assessment
• Employee Assistance Programme
• Sharesave
• Free DBS
• Free Car park

Our Values

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

We commit to our employee's well-being through work life balance, on-going development, support and reward.

For us, it's more than just treating patients; it's about looking after people.

Our people are our